Case Studies
Discover how we have helped businesses across various industries achieve success through the implementation of cutting-edge technology and AI-powered solutions.
Success Stories
Here, you’ll find a collection of case studies that demonstrate the transformative effects we’ve had on our clients’ businesses. Each case study highlights the initial challenges faced by our clients, the customized solutions we provided, and the resulting outcomes. We hope these case studies offer insight into the value of our services and the positive impact we can bring to your business.
Featured Case Study: Eby Creek Mesa HOA
How the Implementation of Free and Low-Cost Software Reduced This HOA’s Administrative Costs by 75%
The Eby Creek Mesa Homeowners’ Association oversees 223 private residences in Eagle, CO. Established in 1993, the self-managed association is responsible for the enforcement of the community’s governing documents and design review guidelines a task that has been handled primarily by its board of directors since the development of the subdivision.
CC&R Automation, Management, & Enforcement
Challenge
Enforcement of the rules and regulations of the association and the documentation, follow-up, and resolution process for code violations is a significant undertaking for the organization. The Board of Directors, who have historically been tasked with enforcement, is made up of volunteers, and, even with the responsibility of enforcement rotated among its members, the administrative burden of the process became time-consuming and difficult to manage.
Over the years, they’ve hired part-time employees to help support the efforts, but budget limitations have made it difficult to afford the substantial and fluctuating hourly labor costs and training of new support staff.
Problems to Solve
- Streamline the time-consuming process for documenting code violations, generating notices of code violations, and sending them to homeowners via U.S. Mail.
- Report unresolved code infractions to the Board of Directors in a timely and consistent manner.
- Retain and file records of violations electronically in DropBox according to the lot number associated with the property
- The manual process for reserving the community’s park and pavilion created unnecessary administrative work and made it challenging to communicate existing reservations to homeowners
Action Steps
Created a mobile-based form using JotForm to document infractions, attach notes and images, and automatically sync data to a Google Spreadsheet
Built an automated document merge using a Google Sheets plugin that generates a notice letter as a PDF document.
Integrated Google Sheets and JotForm with MailForm.io to upload PDF violation notices and send via First Class or Certified Mail without a trip to the Post Office
Used Zapier to automatically organize PDF versions of Notice Letters in DropBox according to the lot number.
Results
This workflow automation and software implementation project reduced the Association’s administrative man-hours and labor costs by 75%. Additionally, they have experienced an immediate improvement in code compliance and the timeframe for resolution of outstanding violations has been reduced by 25%. OmniVenture’s partnership with Eby Creek Mesa HOA continues with a new focus on creating a system for collecting and storing the email addresses of homeowners electronically so that future notices and other correspondence may be sent via email. Doing so will further reduce administrative and postage costs and will provide the HOA with a more efficient communication channel moving forward.
About OmniVenture
OmniVenture’s mission is to help organizations leverage the full power of affordable, open-source, and scalable technology to solve problems, improve performance, and find the freedom to focus on what matters most to them. As a Management Consulting firm that specializes in process automation through the implementation of software solutions and integrations, OmniVenture has helped homeowner’s associations, property management companies, health & wellness facilities, construction firms, travel & leisure companies, and more solve some of their greatest challenges.
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